6:30-9:30pm Mid America Nazarene College 2020 E. Sheridan, Olathe, KS 66062-1899 Click for map.

Instructions: As Seniors finish taking their items from their display table, we need to remove the table skirts and all staples from the tables, then put the tables onto carts (rented ones), or against wall (College Church ones). All decorations need to be removed and placed in boxes on stage. Trash needs to be carried to dumpster in parking lot. There are 8 vacuums available and we can bring some from home. All areas need to be vacuumed before leaving. Thank you for serving.

Instructions: Arrive at 11:30 and go to display room (enter the North side of building, go up stairs on the left) . Report to Caylee Cooper. Guys will begin by setting up lots of tables, gals will begin filling balloons, stapling skirts to tables (all these staples will need to be removed, so don’t be too generous!) and anything else the Decorations committee needs you to do. Thanks for serving

Instructions:  You will need to go to rehearsal at 6:30pm Thursday, May 7th to receive your instructions.  Please report to Brenda Cacy.  You don’t need to stay for the entire rehearsal.  Thank you.

Instructions: You are simply making sure that no one disturbs the displays. Anyone is allowed to look at them and some Seniors will still be setting up. Some Seniors will have candy at their tables, this is for after the ceremony. Thanks for serving.

Dress Code: Dark slacks or skirt (knee length or longer) , plain, modest shirt (preferably white), dress shoes.  Men please consider wearing a tie

Meet with Senior class refreshment committee in reception area (enter on North side of building, go up stairs on the left) for instructions at 5:30. They will tell you when to leave the ceremony and you will help prepare the tables with cookies, napkins, cups, punch bowls, etc. At end of ceremony, make punch, fill water pitchers, 6 students will stand (one at each punch bowl) and serve punch, 2 will replace punch and cookies as needed, 2 will serve Seniors at their display tables, 2 will roam to clean up abandoned punch and cookies. The jobs may rotate, if desired. At 9:15(or earlier if attendance indicates), we will begin to consolidate tables and clean up. All punch bowls and pitchers must be washed, tables taken down and trash taken outside before we leave the building. There is an additional crew arriving at 9:15 to clean the display room. Thank you for serving.

Usher Dress Code:  Dark slacks or skirt (knee length or longer) , plain, modest shirt (preferably white), dress shoes.  Men please consider wearing a tie

Usher Instructions:  Check in and get name tags at the main entrance on the North side of the building at 5:15.

4 Gentlemen stay by the doors and open them for each attender while welcoming them to the graduation.

2 People go to East Entrance to direct those entering from that door.

Meanwhile, other students scope out the building so you can direct people to the restrooms (down the hall to the right), the sanctuary (on the right), elevator and the display tables (up the stairs to the left).   These students will also hand out programs and direct people to seating.  Immediate family members have reserved seating near the front.  The seats are marked by the last name of the graduate.  All others sit in the open seating behind them.

When ceremony starts, you may reduce the ushers until there are no longer people arriving.

After the ceremony, please make a quick pass through the sanctuary to pick up any items left behind.  Throw away trash, place lost items on the counters in the entrance area.    Thanks for serving.

Here is a list of what we need.

ADULTS:

• Procession coordinator –  Rehearsal 6:30-7:30 Thursday, May 13th.  Stay for an hour to find out the order of ceremony and where the graduates need to be.  Ceremony, Friday, May 14th 6:00-7:00 in prep room, helping graduates get in place for the ceremony.
• Usher coordinator — 5:00 Friday, May 14th  Meet with Usher supervisor for instructions at North entrance.  Coordinate students to open the door for people, hand out programs and give directions (bathroom, etc. as people ask).  Once ceremony begins 6:30 pm, you can reduce students and dismiss them as you see fit.  After ceremony, supervise the clean up effort to pick up trash and lost items in sanctuary (15 min ?).  This can be a different person, if you aren’t staying for the ceremony.
• Refreshment coordinator — 5:15-6:15pm Friday, May 14th Meet with Senior class committee for instructions.  After ceremony (8:00pm or so), coordinate students to make and serve punch, set out cookies, napkins, etc. as they are needed.  Supervise the washing of punch bowls and cleaning trash after the reception.  We are to be out of the building by 10pm, so your job should end before then.
• Clean up Coordinator — 9:15pm-10:15pm Friday, May 14th.  Make sure tables are taken down and stored, all trash is in trash bins, and floors are cleaned…vacuumed if necessary.

STUDENTS AND ADULTS:

• Friday, May 14th at Mid American Nazarene College Church   2020 E. Sheridan · Olathe, KS · 66062-1899
• 11:30am – 2:00pm  Decoration: Set up tables, chairs, staple skirts to the tables, fill helium balloons, etc.
• 2:00pm – 8pm   One hour shifts monitoring the graduate displays.  This is a good chance to look over the 77 displays and get ideas for your display next year.  We only need 1 person/hour, but if friends want to do it together, that is great!
• 5:15pm – 6:45pm Ushers, greeters, doormen
• 5:15pm – 6:15pm Refreshment  set up.  Make punch, set out cookies, napkins, etc.
• 6:15-8:00  Hand out diplomas, you need to come to rehearsal Thursday May 13th 6:30-7:30 as well
• 8:00pm – 10:00pm  Refreshment servers.  Fill punch cups, refill cookie plates, clean up refreshment area
• 9:15pm – 10:15pm  Clean up  all trash, vacuum, take down tables and chairs, decorations

Please contact Brenda for information and to volunteer.  I will need your email for future communication, name and phone number, please.