What would work best:
1)Program committee needs to have the complete list of graduates with addresses and email addresses and parents’ names as soon as it is available.
2) Send email to all detailing exact directions for graduate’s name, parents’ names, school name, bio (75 words or less, 3rd person perspective, something that glorifies God and doesn’t disrespect anyone), and rose list (7 people or groups of people that have influenced you in your schooling experience), and photo (sending in smaller format works best). Also recommend that all information be sent in same email if possible with graduate’s name and what is included in the subject line of email.
3) Also give out exact directions at meeting in October.
4) Make a strict deadline for submission at January meeting, with a formatted copy done by March meeting that can be checked by each graduate or their parent. Ok to make some changes at that time.
5) Someone needs to have Microsoft Publisher and know how to use it to format the program. Also, it is helpful to have a high quality scanner to scan in photographs.
6)Would be helpful to have 3 people to take gathered items and put it together and another person to format it in Publisher. Needs to be saved in a pdf file to a CD and turned into the MPE office after the conference in April.
7) The order of ceremony and class song, class motto, etc. need to be turned in to program team by March meeting.
Someone needs to pick up programs from the MPE office before the rehearsal on Thursday evening and bring copies for the graduates to take that evening.
9) The night of graduation, have the programs there by 5:30. Arrange for some younger siblings to place a program for each graduate under their chairs in front of the church, since they aren’t allowed to carry anything in with them during the processional.
10) There were 76 graduates, 1200 programs and 60 programs left over.
11) Mei and Katie in the MPE Office were VERY helpful,approachable, knowledgeable and kind in this whole process.

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